Privacy Policy
1. Scope
Access IT attaches the greatest importance and care to the protection of privacy and personal data, as well as to compliance with the relevant legal provisions.
The European General Data Protection Regulation (GDPR) stipulates that personal data must be processed lawfully, fairly, and transparently. Therefore, this privacy policy (hereinafter “Policy”) aims to provide you with simple and clear information about the processing of your personal data in connection with your browsing and transactions on our website.
If your browser is configured to reject all cookies, you will not be able to take advantage of essential features of our site, such as saving your login preferences for sessions requiring identification.
2. Data Controller
As part of your activity on the website https://formation.access-it.fr, we collect and use personal data relating to you, natural persons (hereinafter “data subject”).
For all data processing activities, Access IT Company, a limited liability company (SARL) with a share capital of €50,000, registered with the Trade and Companies Register under number 438 734 089 and having its registered office at 2, Allée Lavoisier, 59650 VILLENEUVE D’ASCQ, determines the means and purposes of the processing. Thus, we act as the data controller, within the meaning of the regulations relating to personal data, and in particular Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
3. What data do we collect and how?
By using our website, you provide us with certain information about yourself, some of which can identify you (“personal data”). This occurs when you browse our site or when you fill out online forms.
The nature and quality of the personal data collected about you vary depending on the relationship you have with Access IT, the main ones being:
- Identification data: this includes any information that would allow us to identify you, such as your first and last name, telephone number, and email address. We may also collect the name of your company.
- Connection details
- Data collected from third parties: data that you have agreed to share with us or on publicly accessible social networks and/or that we may collect from other publicly accessible databases.
- Documents of various types (PDF, Office format, image) with titles, content, folder names, or information linked to a document, such as comments written within the documents, alert and reminder dates. These documents may include, in particular, the CV and cover letter.
4. Why and how do we collect your personal data?
We collect your personal data for specific purposes and on different legal bases.
| Purposes | Personal data collected | Legal basis | Retention periods |
| Recruitment form | Name, Surname, Phone number, Email address, CV and cover letter | Pre-contractual relationship | 6 months |
| Contact Form | Email Address, Nature of Exchange | Legitimate Interest | 6 months |
| Customer Relationship Management | Name, Surname, Company, Phone Number,
Email address and any other information provided during communications |
Pre-contractual relationship | 6 months |
| Sales prospecting activities | Name, Surname, Company, Phone number,
Email address and any information provided during communications |
Legitimate interest | 6 months |
5. Do we share your personal data?
For certain processing purposes, we may need to share your data with our service providers whom we engage to carry out a range of operations and tasks on our behalf.
Currently, this data is not being shared.
However, this data sharing only occurs after obtaining your consent, or when necessary for the performance of our contract with you. Furthermore, they are only provided with the information they need to provide the service. They are also required not to use the data for purposes other than those initially intended. We make every effort to ensure that these third parties maintain the confidentiality and security of your data.
Your personal data may also be shared with other Access IT services, depending on the nature of our interactions, such as:
- Human Resources Department,
- Service Commercial,
- Legal Department,
- Technical Service.
Finally, your data may also be transmitted to legal or regulatory authorities in order to comply with our legal obligations.
In these last two cases, as with service providers, only the necessary data is provided. And we make every effort to maintain its confidentiality and security.
We do not sell your data.
6. Is your data transferred to third countries?
Access IT strives to keep personal data in France, or at least within the European Economic Area (EEA). However, it is possible that the data we collect when you use our platform or in connection with our services may be transferred to other countries, for example, if some of our service providers are located outside the European Union.
In the event of this type of transfer, we guarantee that the transfer will be carried out:
- Either to a country ensuring an adequate level of protection, that is to say a level of protection equivalent to what European regulations require;
- Either it is governed by standard contractual clauses;
- Either it is governed by internal company rules.
7. How long do we keep your data?
We retain your personal data only for as long as necessary to fulfill the purpose for which we hold this data, in order to meet your needs or to fulfill our legal obligations.
Shelf life varies depending on several factors, such as:
- The needs of Access IT activities
- Contractual requirements
- Legal obligations
- Recommendations from the regulatory authorities
The storage times are detailed in the table of treatments carried out above.
8. How do we guarantee the security of your data?
Access IT is committed to protecting the personal data we collect, or process, against loss, destruction, alteration, unauthorized access or disclosure.
Therefore, we implement all appropriate technical and organizational measures, depending on the nature of the data and the risks involved in its processing. These measures are designed to ensure the security and confidentiality of your personal data. They may include practices such as restricting access to personal data to authorized personnel only, based on their job responsibilities.
In addition, our practices and policies and/or physical and/or logical security measures (secure access, authentication process, backup copy, software, etc.) will be regularly reviewed and updated as necessary.
9. What are your rights?
Regarding the personal data we collect/process, you can exercise the following rights:
- A right of access: you have the right to request access to the personal data we hold about you, and you can request a copy of it;
- A right of rectification: you can request a rectification of any inaccurate data concerning you;
- A right to erasure: you can request the deletion of your personal data in certain circumstances;
- A right to data portability: under certain conditions you can receive all the personal data concerning you that you have provided to us, in a structured format. You also have the right to request that we transmit it, where technically feasible, to another controller;
- A right to object to processing by invoking legitimate interests;
- A right to withdraw consent at any time;
- A right to restrict processing: you have the right to restrict the processing of your data if:
- You dispute the accuracy of your data until we verify its accuracy;
- The processing is illegal but you do not want us to delete your data;
- We no longer need your personal data for processing purposes, but you need this data in order to initiate, assert or defend against legal claims;
- You are objecting to the processing on the basis of related grounds pending verification of whether our legitimate and compelling grounds for continuing the processing override these interests;
If this personal data is subject to such limitations, we will only process your data with your consent, or for the purpose of initiating, exercising or defending legal claims;
To exercise your rights, you can contact the Data Protection Officer (DPO):
- By mail to the following address: ACCESS IT, For the attention of the Management/DPO – 2 Allée Lavoisier, 59650 VILLENEUVE D’ASCQ,
- By email to: dpo@access-it.fr
When you submit a request to exercise your rights, you are asked to specify as clearly as possible the scope of the request, the type of right being exercised, the personal data processing concerned, and any other relevant information to facilitate the review of your request. You may also be asked to provide proof of identity.
You can lodge a complaint with the CNIL in the event of a breach of your “Data Protection” rights by following the steps specified in the following link: https://www.cnil.fr/fr/cnil-direct/question/adresser-une-reclamation-plainte-la-cnil-quelles-conditions-et-comment or by post to: CNIL – Complaints Department – 3 Place de Fontenoy – TSA 80715 – 75334 PARIS CEDEX 07.
10. What cookies are placed on your browser?
Cookies are computer files that are automatically placed on the hard drive of your computer, tablet, or mobile device when you browse our website. They are managed by your internet browser (Internet Explorer, Firefox, Safari, or Google Chrome).
- Are cookies placed on your device when you browse the Access IT website?
When you first visit the Access IT website, a banner informs you about the use of cookies and invites you to indicate your choice. Cookies requiring your consent, in accordance with regulations, are only placed if you accept them. You can learn more about and manage your cookie settings at any time to accept or refuse them by visiting the [Cookie Management] page, located at the bottom of each page of the Site, or by configuring your browser.
- What data is collected through cookies?
Cookies can collect all data relating to a device at a given time, including:
- One or more technical identifier(s) allowing your internet box to be identified;
- The date, time and duration of a terminal’s connection to a website;
- The Internet address of the page from which the terminal accessed the Website originated;
- The type of operating system of the terminal (e.g., Windows, MacOS, Linux, Unix, etc.);
- The type and version of the browser software used by the terminal (Internet Explorer, Firefox, Safari, Chrome, Opera, etc.);
- The brand and model of the mobile device or tablet;
- Possible download errors;
- The language used by the navigation software on the terminal;
- The characteristics of the content viewed and shared;
- What are the purposes of the cookies placed on the Access IT website?
On our Site, we may place different types of cookies for various purposes:
- Cookies necessary for the personalization and operation of the Site: These cookies allow you to use the main features of our Site, including saving information between visits to the website on the same device, such as interface personalization settings (language or display preferences). They do not require your prior consent. These cookies are essential for the proper functioning of the website. Without these cookies, you will not be able to use our Site normally. Therefore, they cannot be disabled.
- Analytical, statistical or audience measurement cookies on the Site allow us to understand the use and audience performance of our Site and to improve its operation for our visitors; for example, to establish statistics and volumes of traffic and use of the various elements composing our Site (sections and content visited, browsing paths), in order to improve the interest and ergonomics of our Site;
- Commercial or advertising cookies allow us to choose in real time which advertisements to display on third-party websites, to analyze your behavior on our website, and to personalize advertisements based on your interests. Advertising cookies are placed on your device only when you have given your explicit consent.
- Social media cookies are placed by social networks when you share content from our Site with others or express your opinion on that content via an application button. We have no control over the process used by these social networks to collect information about your browsing on our Site and associate it with the personal data they hold. We encourage you to consult their data protection policies to understand your rights with respect to each of them and to manage your privacy settings.
- Who places cookies on the Website?
- The website publisher is Access IT;
- Partners, namely advertisers and advertising networks, and any other recipients with whom Access IT has a partnership agreement. These cookies allow, in particular, the tailoring of advertising messages to you. These cookies are only placed if you have given your explicit consent. Currently, no partnerships with partners have been concluded.
- Third-party social network publishers, namely social network publishing companies such as, for example, Facebook, Twitter, etc., which may place cookies for the purpose of sharing on social networks;
- How long are the stored cookies kept?
The cookies placed by Access IT, our subcontractors, and our partners, as well as the data collected, are stored for a maximum of 6 months from the date they are placed on your device. After this period, your consent is required again, and the cookie banner will be displayed the next time you visit our websites.
- How to manage consent for the placement of cookies?
The placement of a cookie for audience measurement, content personalization, social networks and targeted advertising requires your prior consent. This consent is requested through the banner that appears when you first visit the Access IT website. You can choose to accept the use of cookies for all the purposes listed, refuse them, or customize your choice. You can withdraw your consent at any time by visiting the [Cookie Management] page located at the bottom of each page of the Website.
This consent is valid only for the website visited.
- How do I configure cookies on web browsers?
You have the option to configure your browser to accept or reject all cookies, delete cookies periodically, or see when a cookie is issued, its validity period, and its content, and refuse its storage on your hard drive.
You can choose to block or disable these cookies at any time by configuring the internet browser on your computer, tablet or mobile device, in accordance with the instructions provided by your internet browser provider and found on the websites mentioned below:
On Internet Explorer
Open the “Tools” menu, then select “Internet Options”; click on the “Privacy” tab, then the “Advanced” tab, choose the desired level, or follow this link:
https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
On Microsoft Edge:
Open the “Tools” menu, then select “Internet Options”; click on the “Privacy” tab, then the “Advanced” tab, choose the desired level, or follow this link:
https://support.microsoft.com/fr-fr/help/4027947/microsoft-edge-delete-cookies
On Mozilla Firefox
Open the “Tools” menu, then select “Options”; click on the “Privacy” tab and then choose the desired options or follow this link:
https://support.mozilla.org/fr/products/firefox/protect-your-privacy/cookies
On Safari Mac/iPhone/iPad
Choose “Safari > Preferences” and then click on “Security”; In the “Accept cookies” section, choose your preferred options or follow this link:
https://support.apple.com/fr-fr/HT201265 or
https://support.apple.com/fr-fr/guide/safari/sfri11471/mac
On Google Chrome
Open the settings menu (wrench icon), then select “Options”; click on “Advanced options” and then in the “Privacy” section, click on “Content settings”, and choose the desired options or follow the following link:
https://support.google.com/chrome/answer/95647?hl=fr
On iOS
https://support.apple.com/fr-fr/guide/safari/sfri11471/mac
You can also type “cookies” in the “help” section of your browser to access the configuration instructions.
For more information, you can also consult the CNIL website:
https://www.cnil.fr/cnil-direct/question/198>
11. Update to this Policy
This policy may be updated regularly to reflect changes in regulations relating to personal data.
Last updated 30/03/2021
